Republic of the Philippines

EMBASSY OF THE PHILIPPINES WELLINGTON, NEW ZEALAND
50 Hobson Street, Thorndon, Wellington, New Zealand 6011

Special Consular Services for Filipinos in Auckland, Hamilton and surrounding areas - 22 to 26 Apr 2021


The Philippine Embassy’s Mobile Consular Team will render a special mobile consular mission to Filipinos in Auckland, Hamilton and the surrounding areas on the following schedule:

Day Date / Time
Thursday 22 April 2021, 8:00 AM - 5:00 PM
Friday 23 April 2021, 8:00 AM - 5:00 PM
Saturday 24 April 2021, 8:00 AM - 5:00 PM
Sunday 25 April 2021, 8:00 AM - 5:00 PM
Monday 26 April 2021, 8:00 AM - 5:00 PM


VENUE:
Ventura Inn & Suites Hamilton
23 Clarence Street, Hamilton

The consular services are as follows:

  • Passport issuance/ renewal / replacement;
  • Notarization, consularization and acknowledgement of legal documents; and,
  • Employment contract verification for OEC issuance [Philippine Overseas Labor Office (POLO)]

CONSULAR APPOINTMENT SYSTEM

In order to deliver more efficient consular services, the Philippine Embassy has implemented an ONLINE APPOINTMENT SYSTEM (NO WALK-IN POLICY). Strict measures will be implemented to ensure that the mission will adhere to the social distancing protocols outlined by the New Zealand Government: NO MASK, NO ENTRY.

For the said mobile consular mission, appointments can be made online through https://booking.philembassy.org.nz.

The appointment system will be opened on 14 April 2021, Wednesday, at 7:00 PM.

PLEASE ENSURE THAT YOU BOOK THE CORRECT SERVICE. Appointment schedule cannot be converted from one service to another. One booking per one applicant.

Kindly note that passport applicants with expiring passports in 2021 or those whose passport validity is less than one (1) year would be prioritized in the online appointment system. Those with non-urgent transactions should defer renewal of their passports.

All applications for Philippine passport (new, renewal and lost) and notarials, consularization and acknowledgement are by appointment only.

The procedure on how to book an appointment may be viewed via this link: https://philembassy.org.nz/online-appointment-system/how-to-use-the-appointment-system

Important Reminders

A. FOR PASSPORT APPLICANTS

  1. For all types of passport transactions, please bring a photocopy of the passport data page and a NSO/PSA Birth Certificate, or a copy of the Report of Birth (if born in New Zealand, Cook Islands, Fiji, Samoa and Tonga). For minor applicants, please include a photocopy of the passport data pages of the passports of both parents. For lost passport, please include a NSO/PSA Birth Certificate, Affidavit of Loss certified by the Justice of Peace, and a Police Report.
  2. Passport applicants must also bring a prepaid, self-addressed local courier bag with signature required sticker (requires a signature upon delivery) for the Embassy to send their new e-Passports.
  3. Payments for passport processing and other consular services must be made in cash. Please refer to the schedule of fees listed on the Embassy website at https://www.philembassy.org.nz/consular/schedule-of-fees.
  4. For passport applicants who have recently reacquired Philippine citizenship, please bring your original Identification Certificate, photocopies of your NSO/PSA Birth Certificate and NSO/PSA Marriage Certificate or Report of Marriage.
  5. Passport applicants must wear a shirt with collar for photo capturing purposes.
  6. Parents should bring the birth certificate or Report of Birth (ROB) of their minor children. For newborn children, ensure that you have filed the ROB via courier and send the complete requirements to the Embassy before the consular mission. The consular mission team will not process any Report of Birth applications at the venue to comply with New Zealand Government rules on social distancing and COVID-19 protocols, especially when small children are involved.
  7. Please include a note with the documents you are submitting, saying that you want your child’s ROB to be brought to the consular mission venue (Hamilton) for passport application processing. Deadline of submission: 16 April 2021.
  8. For payment of the ROB, please create an account on the Embassy’s new website and upload the scanned copies of the documents you have submitted via courier so that the Officer-in-Charge can check if the documents are complete before payment/processing: https://booking.philembassy.org.nz/
  9. Note that an ROB is only accepted for first time applicants and that for the passport renewal of other minors, an NSO/PSA BC is required according to updated instructions received from the Department of Foreign Affairs (DFA) in Manila.

See: https://philembassy.org.nz/consular/civil-registry

Mail Report of Birth (ROB) requirements to:
EMBASSY OF THE PHILIPPINES
50 Hobson Street, Thorndon, Wellington, New Zealand 6011

  1. Applicants who recently got married and want to change their name have to file their Report of Marriage (ROM) application via courier and send to the Embassy before the consular mission. The consular mission team will not process any ROM applications at the venue to comply with New Zealand Government Rules on social distancing and COVID-19 protocols.
  2. Please include a note with the documents you are submitting, saying that you want your ROM to be brought to the consular mission venue (Hamilton) for passport application processing. Deadline of submission: 16 April 2021.
  3. For payment of the ROM, please create an account on the Embassy’s new website and upload the scanned copies of the documents you have submitted via courier so that the Officer-in-Charge can check if the documents are complete before payment/processing: https://booking.philembassy.org.nz/

See: https://philembassy.org.nz/consular/civil-registry

Mail Report of Marriage (ROM) requirements to:
EMBASSY OF THE PHILIPPINES
50 Hobson Street, Thorndon, Wellington, New Zealand 6011

  1. Please comply with all the requirements listed on the Embassy’s website. Incomplete documentation shall not be processed. Please present the emailed confirmation of your booking on the day of your appointment.

See: https://dms.philembassy.org.nz/website/consular/passport/178-requirements-for-services-rev-as-of-12-february-2021-1-3-updated/file

B. FOR NOTARIALS, ACKNOWLEDGEMENT AND CONSULARIZATION OF DOCUMENTS

  1. Personal appearance of the signatories is required. Please bring the original passports and a photocopy of the passports of the signatories. Fee is NZ$40.00 per document. Processing is 3-5 working days from the return of the consular team from the outreach mission.
  2. Enclose a prepaid courier bag for the return transmittal of the document/s.
  3. Please present the emailed confirmation of your booking on the day of your appointment. More information is available at this link: https://www.philembassy.org.nz/consular/notarials-and-authentication.

C. FOR OEC VERIFICATION

  1. Please check the link provided by the Philippine Overseas Labor Office (POLO Wellington) to comply with the requirements for OEC verification: https://philembassy.org.nz/offices/labor

For more information, please contact the Philippine Embassy in Wellington at telephone numbers (04) 8903741, 8903742 and 8903744 or via email wellington.pe@philembassy.org.nz.

Maraming salamat po!

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